Create an e-mail signature once, and each time you send an e-mail, your recipients will receive that signature with your contact information. (this example is for Windows XP and Office 2003)

Step 1.
open “Outlook”, On the “Tools” menu, select “Options”

Step 2.
click the “Mail Format” tab

Step 3.
In the “Signature” section, click “Signatures”

Step 4.
next, click “New”

Step 5.
type a name for your new signature

Step 6.
in “choose how to create your signature” click “Start with a blank signature” and click “Next”

Step 7.
type in the text of your signature in the “Signature Text” box

Step 8.
modify the font or paragraph settings by clicking Font or Paragraph, when done, click “Finish” and click “OK”

Step 9.
In the “Signature for new messages” choose your signature and click “OK”